Data & Privacy Policy | Human Entrance Global Mobility Solutions

Data & Privacy Policy

Human Entrance

Data & Privacy Policy

Movenet Group AB (incorporating Human Entrance AB) Privacy and Cookie Policy

This information relates to the processing of personal data by Movenet Group AB (incorporating Human Entrance AB), below (“Movenet Group”), corporate registration number 559136-6702, with its principle place of business at Hyllie Boulevard 10 B, SE-215 32 Malmö, Sweden.

We take the privacy of our website users and the security of their personal information very seriously.

The purpose of this Privacy Policy is to set out the principles governing our use of the personal data which you submit to us, or we obtain about you. By using this website, or (where applicable) by registering as a user of the on-line services which we provide, you agree to this use.

This information relates to the processing of personal data that is submitted to Movenet Group:

  • from your visits to our websites
  • from our affiliates or from a third party
  • from you/your organization in capacity as business partner
  • from the performance of our assignments for customers

 

If you submit your personal information to us for any reason, for example if you register an account with us because you will relocate and uses our services, you will be provided with further information about our use of your personal information, including:

  • what personal data we collect and for what purpose
  • who is responsible for your personal data
  • how long your personal data will be retained

 

With reference to law, we refer below to the General Data Protection Regulation GDPR (Swe. Dataskyddsförordningen), and other applicable Swedish data protection legislation.

Collection, processing and saving of personal data

‘Personal data’ means data relating to you that can identify you.

When you register for a newsletter, a webinar, training, send a contact enquiry etc. you are asked to provide certain personal data, including but not limited to your name, telephone number(s), e-mail address and invoicing information.

Movenet Group may further collect personal data that is needed in order for Movenet Group to execute and administer services for you on behalf of your employer. Your employer can provide us with the information either through email, an order form or through our online tracking and report system Movenet. Personal data is provided to us when a form in Movenet is completed or a mail is sent to us.

Movenet Group may also collect personal data from our business partners in the form of contact details necessary to perform our services within the framework of our commercial relationships with them.

The personal data about you that may be processed is:

Personal data and contact details (name, address, email address and telephone number, demographic information and – when clearly justified considering the purpose of the processing or the importance of secure identification – personal identity (ID) number.

We may also need passport or ID-documents in originals, which might contain biometric data, if required by local authorities for the performance of our services.

Technical data about your unit or Internet connection (IP address, cookies, electronic images and similar track and trace technologies on websites and in email communication and also your geographic location and login details). See “Use of Cookies” below for further information about how we use cookies.

User-generated information (content that you voluntarily register or publish)

Purpose and legal basis

Movenet Group’s processing of your Personal Data is based on the legal grounds as follows.

Consent

Movenet Group’s processing of your Personal Data is based on your consent where you provide us with your Personal Data by registering an account with us or signing up to our newsletters on our websites. You can at any time withdraw your consent to such processing either by clicking the unsubscribe link in our newsletter or by contacting us.

Fulfillment of Contract

Movenet Group’s  processing of Personal Data is necessary for the performance of a contract to which the individual is a party or service receiver, or for Movenet Group to take pre-contractual steps at the request of the Client (Data Controller) or individual.

Legitimate interests

The legal basis for processing Personal Data such as technical data when you browse the Movenet Group websites (www.movenetgroup.com and www.humanentrance.com) is that the processing is necessary for the purpose of the legitimate interests of Movenet Group. The legitimate interest of Movenet Group may also constitute the legal basis for processing in situations where you provide us with your contact information by contacting us or otherwise has expressed an interest in our products or services.

Purpose to process Personal Data

The following are examples of the purposes for which we process your personal data and the legal basis for the processing:

1.  Service delivery

One of our primary purposes for processing personal data is to perform and administer our services, more precisely in order to administer and fulfill our contractual obligations towards our customers which involves providing services in relation to relocation and global mobility services. In the case of contact information concerning key persons within our customers’ respective organizations the data will also be used for reporting and invoicing purposes.

If we need passport or other identification document in original in order to perform our services we will request consent from the data subject before handling this kind of documentation.

2.  Marketing purposes

We may use data about you to provide news information and marketing related to our services, both general and customer-specific, and inform you about our activities or services. We may thus use the data about you for direct marketing, unless you/your organisation have instructed us not to do this. To the extent that you do not have an active customer relationship with us and are a consumer we will only use your data for electronic direct marketing if you have consented to this.

You have an opportunity at any time to object to us using your personal data for marketing purposes by contacting us in the manner described below.

Movenet Group’s legitimate interest in the above-mentioned processing of personal data is to be able to offer you/your organization better services (by developing, analyzing our activities and communicating with our contacts) and also to provide you with offers and other relevant information.

Storage

Personal data is not kept longer than what is necessary for the purpose for which it has been collected or it is required according to law or contract. Movenet Group will destroy or de-identify Personal Data submitted by you when we no longer need it in order to fulfil the purpose of collection and further processing. The exact period of time or the criteria for determining such period of time will depend on what type of service we are providing you with. You will obtain more detailed information in the privacy statement applicable to such service.

Your rights

You may withdraw your consent, if given, for us using your personal data, object to our processing of your data or request that your personal data that we process be corrected and/or be deleted by contacting us with use of the contact details provided below at any time. If you have provided your personal data to us and wish to know what data we have stored, you may request information about this.

You also have a right to data portability, i.e. right to receive your personal data in a structured, commonly used machine-readable format and/or, if technically possible, transmit your personal data to you for transfer to another data processor.

You are entitled to object to such processing of your personal data that we do pursuant to a balance of interests. We must then, after you have specified the processing to which you are objecting, demonstrate that there are overriding interests. You are also entitled to object at any time to the processing of your personal data carried out for direct marketing.

Please note that it may be required that we retain necessary personal data in conjunction with erasure, withdrawal of consent or porting to be able to fulfil our obligations by law or contract. It may also be permitted for us according to law to retain certain personal data to satisfy our business needs.

Complaints

Please notify us as soon as possible if you consider that the processing of your personal data has been dealt with incorrectly. You also have the option to make a complaint to the Swedish Data Protection Authority about our personal data processing.

Sharing data with affiliates and third parties

Movenet Group will not sell, trade or lease to third parties your Personal Data. However, we may sometimes engage other companies and individuals to perform services on our behalf. They may need access to your Personal Data in order to perform such services. However they will not be allowed to use your Personal Data for any other purpose.

Movenet Group may transfer your personal data to trusted partners and subcontractors should this be regarded as necessary in order for Movenet Group to execute the services ordered by you or your employer or to fulfil your request for information or attending a webinar/training. Categories of receivers which your data may be transferred to are mainly , authorities (such as immigration, social security, local police and tax authorities), financial advisors, insurance companies, IT-service providers, subcontractors including our affiliates (e.g. Home Rental Nordic AB), landlords, utility companies (such as internet providers, electricity providers, cleaning companies, moving companies), language training companies/schools, your employer and local affiliates of your employer. Movenet Group will not disclose personal data to external parties unless:

(i) This has been specially agreed between our customer/you and Movenet Group and the disclosure is in your interest.

(ii) It is necessary to exercise your rights.

(iii) It is necessary for Movenet Group to be able to perform a statutory obligation, comply with decisions from public authorities or courts.

(iv) Movenet Group has engaged a service provider/subcontractor in accordance with the above to perform services on our behalf either as our data processor or as an independent controller. In the case the engaged party is acting as data processor on our behalf it will be bound to only use personal data on Movenet Group’s behalf and also to protect it and process it confidentially in a corresponding way to Movenet Group.

Your personal data may in connection with the performance of our services the above be transferred also outside the EU/EEA. Movenet Group will ensure that transfers of your personal data outside of the EU/EEA is only done to the extent permitted by law.

Security

Movenet Group maintains security measures (including physical, electronic, and administrative measures) that are reasonable and appropriate to protect personal data from loss, destruction, misuse, and unauthorized access or disclosure. For example, we limit access to personal data to authorized employees and service providers who need to know the information in the course of their work tasks.

Please be aware that, although we endeavor to provide appropriate security measures for personal data, no security system can prevent all potential security breaches. If a security breach occurs, we will to the extent required by applicable law inform the Swedish Data Protection Authority, you and, if applicable, your employer.

Use of Cookies

Below is a summary of our use of cookies, for a fuller explanation of what a cookie is please visit www.aboutcookies.org.

In general terms, cookies are small text files which are sent to your web browser and stored on your computer’s hard drive. Cookies act as a memory for a website, allowing that website to remember your computer on your return visits. This is particularly important for websites that require you to log in as it speeds up your access. We use both session cookies (which exist only until you close your web browser) and persistent cookies (which exist for a longer, specified period of time).

Some of our advertising banners may send a cookie to your hard drive (whether or not you click the banner). If you subsequently visit the advertised website we will know that you have seen our banner. This allows us to keep track of the success rates of such banners.

We also include web beacons (also known as clear GIFs or web bugs) in our emails to track the success of our marketing campaigns. This means that if you open an email from us and click an embedded link, we can see which pages of the site you visit. Our web beacons do not store additional information on your computer but, by communicating with our cookies on your computer, they can tell us when you have opened your email. If you object to web beacons, we recommend that you follow the instructions for deleting existing cookies and disabling future cookies below. We will still know how many of our emails are opened and we will automatically receive your IP address, a unique identifier of your computer or other access device; but we will not identify you as an individual because this information is aggregated.

The majority of web browsers accept cookies, but you can usually change the web browser’s settings to refuse new cookies, disable existing ones or simply let you know when new ones are sent to your hard drive. However, please be aware that, if you refuse or disable cookies, some of the website’s functionality may be lost.

If you want to stop cookies being stored on your computer in future, please refer to your browser manufacturer’s instructions by clicking “Help” in your browser menu. Further information on deleting or controlling cookies is available at www.aboutcookies.org.

Amendment of the Privacy Policy

This Privacy Policy may be updated by us. If there are significant amendments to this policy, we will notify you by putting a clear message on our websites or in some other appropriate way.

Contact us

Movenet Group AB, corporate identity number, 559136-6702, provide and maintains www.movenetgroup.com and www.humanentrance.com. If you have any questions regarding this policy or the personal data we process about you, please contact us at Movenet Group AB, Hyllie Boulevard 10 B, 215 32 Malmö, Sweden.

 

v 1.3 2019
Copyright © 2019 Movenet Group AB

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